Do you struggle to keep up with industry rules and regulations? Are you looking for a way to simplify the food production process while still ensuring compliance with all of the many relevant regulatory requirements?

If so, using KipTraq for mobile data collection and leveraging our no code / low code app to implement embedded rules in your workflow could be the perfect solution. Embedded rules provide an automated means of:

  • Enforcing limits in inspections
  • Automatically updating those limits when the specification changes
  • Controlling the workflow, such as requiring a picture and a corrective action after an inspection fails
  • Saving all stakeholders precious time and resources

In this blog post, we’ll take a closer look at how embedded rules can streamline food production operations and enable smarter decision making. Read on to learn more about this powerful tool!

Introducing Embedded Rules and their Uses in Food Production

Embedded rules are a crucial aspect of food production that dictate quality control standards and ensure consumer safety, and KipTraq does an amazing job helping companies do just that. Within the production process, these rules are designed to monitor and control every step along the way, from the sourcing of raw materials, creation of intermediate products, through processing and packaging,  right up until the final product is delivered to your customers. With advancements in mobile data collection technology, these rules can now be easily monitored and evaluated in real time, providing companies with greater efficiency and accuracy in their quality control process. By employing embedded rules, businesses can increase their competitiveness in the industry by meeting or exceeding safety and quality standards, ultimately leading to increased customer satisfaction and loyalty.  Auditors LOVE seeing a company using mobile tools to manage their processes, wouldn’t you?

When it comes to mobile data collection, there are a few key rules that you need to know. Embedded rules can help ensure that the data you collect is accurate and useful. But what exactly are embedded rules?

Essentially, they’re a set of guidelines that are built into your mobile data collection tool. These rules can help you validate data, prevent errors, and make sure that all your key fields are filled in correctly. Some examples of embedded rules include mandatory fields, product or commodity specific min/max values, if/then workflows, and automatic calculations. By understanding these different types of embedded rules, you can collect better quality data, ensure your specifications are being met, and take your operations to the next level!


The Benefits of Using KipTraq and Embedded Rules

By using KipTraq to collect data within your pre-configured set of guidelines and parameters, you can ensure consistency and quality throughout the entire production process. By embedding these rules into the production process, you are able to reduce human error, improve efficiency, and ultimately produce better products. Additionally, embedded rules can also help to minimize waste and increase efficiency.  It also allows you and your team to ensure your CCPs and best practices are being met and followed every single time.


3 Examples of Embedded Rules in Food Production

Embedded Rules and Digital Data Collection Use Case Video

Watch this short use case video for multiple examples of the power of digital data collection and embedded rules (5 Minutes)



Once you have established a recipe, you can create a set of embedded rules in KipTraq tailored to each step. This includes factors like timing, ingredients and sizes, calculations, validation and more. By printing barcodes and attaching to every raw ingredient when it’s received, we can even validate that the right ingredient is used for each recipe and include full traceability!  By setting these guidelines ahead of time, you can make sure that your recipe is followed correctly each time, and that when issues arise, they are handled in a consistent way. These embedded rules ensure you avoid common (or uncommon) mistakes and ensure consistency when making your recipes. The end result is a product that meets your high-quality standards in every batch.


Equipment Maintenance

Preventative maintenance and sanitation are a key part of keeping any production process flowing. Embedded rules can be used to create specific operational guidelines that help keep all machines running properly. For instance, you can set rules and parameters for regular cleaning, calibrating machinery, monitoring parts, and scheduling services. By regularly following these procedures and then using KipTraq to enforce the guidelines, you can ensure that machines work at peak performance, minimizing downtime and unscheduled expense. Additionally, embedded rules can help detect and prevent potential problems early on and alert users to take action before they become larger issues. KipTraq can do this with automated reporting and alerts. And this can be enforced in KipTraq by using other out-of-the-box tools like GPS tagging and photos.  Having a comprehensive preventative maintenance plan in place is essential to making sure all equipment is kept in optimal condition.


Vehicle Inspection Example Use Case Video

Watch this quick video to learn how embedded rules accelerate inspections and ensure accuracy

Quality Inspections

KipTraq can be pre-loaded with photos, measurements and instruction requirements for every step of the production process. This also includes photographs. When photographs are combined with embedded rules can be used to enhance the accuracy and speed of quality inspections. By setting certain criteria and parameters, embedded rules can help ensure that all relevant data is captured during an inspection. This helps improve consistency between inspections, as well as provides a better way to identify any discrepancies or abnormalities in the results.


About KipTraq

Founded in Salinas, California, KipTraq’s roots are in the food processing industry. We currently serve dozens of the largest food production companies in the world. And over the years we have taken that knowledge and built a versatile and user-friendly tool (we like to think of it as a Swiss Army knife for mobile data collection) to meet a specific need and serve an increasingly broad range of industries and processes. KipTraq’s flexibility and scalability add value to a wildly diverse array of operations and improves efficiency across the board.

To learn how KipTraq can help your team leverage a single platform and to learn more about how mobile data collection creates competitive advantages for our clients, please contact us for a custom demo and a quick discussion.  And in the interim. you can learn more about what types of companies are a great fit for our solution from our chief architect Bryan Banks below.